Track Energy Performance Certificate expiry, manage assessor appointments, and ensure MEES compliance across your entire property portfolio.
Since April 2023, it has been unlawful to let a property with an EPC rating below E under the Minimum Energy Efficiency Standards (MEES). With proposed tightening to a C rating, landlords and agents who do not proactively manage EPC renewals face fines of up to £30,000 per property and inability to let.
EPCs have a 10-year validity period, and across a large portfolio, it is easy to lose track of which certificates need renewal.
Properties rated F or G cannot be legally let. Without portfolio-wide visibility, non-compliant properties slip through.
Coordinating domestic energy assessors across multiple properties and tenants is time-consuming and prone to scheduling conflicts.
Purpose-built capabilities — not generic templates you have to work around.
View the EPC rating and expiry date for every property in your portfolio at a glance, with filters for rating band, expiry window, and MEES compliance status.
Receive automated alerts when EPCs are approaching expiry or when a property falls below the minimum rating threshold for letting.
Automatically schedule EPC assessments with approved domestic energy assessors, coordinating access with tenants or agents.
Track recommended energy efficiency improvements from EPC reports and model the cost and rating impact of each measure.
Import existing EPC data from the EPC Register or upload manually. The system establishes the baseline rating and expiry date for every property.
The system continuously monitors expiry dates and MEES thresholds, flagging properties that need attention based on configurable lead times.
When renewal is due, the system dispatches a work order to an approved energy assessor and coordinates access with the tenant or managing agent.
The new EPC is uploaded, the property record is updated, and any recommended improvements are logged for landlord review and budgeting.
Try these tools to assess and improve your operations.
Yes. SwiftCase can import EPC data from the government EPC Register using the property address or certificate reference number, saving manual data entry for existing portfolios.
The system flags the property immediately, blocks it from being marketed for letting (if integrated with your CRM), and generates a remediation task to bring it up to the minimum rating.
Yes. Each EPC includes assessor recommendations for improving the rating. SwiftCase logs these recommendations, estimates costs, and models the potential rating improvement to help landlords prioritise investment.
See how SwiftCase helps property managers maintain valid EPCs across the portfolio and plan energy efficiency improvements before regulations tighten.
