Track gas safety certificates, EICRs, fire risk assessments, and Building Safety Act obligations across your entire portfolio with automated reminders and audit-ready records.
The Building Safety Act, fire safety regulations, and existing statutory duties create a complex web of obligations. Managing certificates, inspection dates, and remediation works across hundreds of properties using spreadsheets leaves dangerous gaps that can result in prosecution, fines, or worse.
Gas safety certificates, EICRs, and fire risk assessments lapse without anyone noticing until an audit or incident occurs.
New duties under the Building Safety Act require structured safety case management for higher-risk buildings, adding layers of compliance.
Compliance documents are scattered across email, filing cabinets, and contractor systems, making audit preparation painful.
Chasing gas engineers, electricians, and fire risk assessors for completed certificates and remediation reports wastes hours.
Purpose-built capabilities — not generic templates you have to work around.
A real-time dashboard showing compliance status for every property, colour-coded by urgency: valid, expiring soon, or overdue.
The system automatically schedules renewal inspections in advance of certificate expiry and assigns them to approved contractors.
Maintain a register of approved contractors with qualification verification, auto-dispatch work orders, and track completion.
Store all certificates, risk assessments, and remediation records against the property record with full version history.
Structure and maintain safety case reports for higher-risk buildings as required by the Building Safety Act.
Each property is configured with its applicable compliance requirements — gas safety, EICR, fire risk assessment, legionella testing, asbestos survey, and Building Safety Act duties.
The system generates work orders and dispatches them to approved contractors at the configured lead time before each certificate expires.
Contractors complete inspections, upload certificates and any remediation recommendations. The system validates document completeness.
Any remedial works identified during inspections are logged as tasks, assigned to contractors, and tracked through to verified completion.
All compliance data is maintained in a searchable, auditable format with full history, ready for regulatory inspection or portfolio reporting.
Try these tools to assess and improve your operations.
Gas safety (CP12), electrical installation condition reports (EICR), fire risk assessments, legionella risk assessments, asbestos surveys, lift inspections, and Building Safety Act safety cases. Custom compliance types can be added.
Reminder lead times are fully configurable per compliance type. Typical setups send an initial reminder 90 days before expiry, with escalations at 60, 30, and 14 days.
Yes. Approved contractors receive a secure link to upload completed certificates and remediation reports. The system validates the document and updates the property compliance status automatically.
Yes. For higher-risk buildings, SwiftCase supports structured safety case management, mandatory occurrence reporting, and resident engagement record-keeping as required by the Act.
See how SwiftCase gives property managers complete visibility of building compliance status with automated scheduling and audit-ready records.
