Streamline the dilapidation process from initial schedule of condition through to final settlement, with structured inspections, costings, and negotiation tracking.
Dilapidation matters involve multiple parties — landlords, tenants, building surveyors, and solicitors — with extensive documentation, costings, and negotiations. Without a structured process, claims drag on, evidence is lost, and settlements are sub-optimal.
Surveyors record dilapidation items inconsistently, making it difficult to produce a defensible schedule of dilapidations.
Photographs, lease clauses, schedules of condition, and correspondence are scattered across systems and inboxes.
Without clear costings and a structured negotiation trail, dilapidation matters take months longer than necessary to settle.
Purpose-built capabilities — not generic templates you have to work around.
Mobile-optimised inspection forms capture each breach item with clause reference, description, photograph, and estimated cost in a consistent format.
Apply cost rates from your schedule of rates to each item, generating a priced schedule of dilapidations with one click.
Record offers, counter-offers, and agreed items against each line of the schedule, maintaining a full negotiation audit trail.
Auto-generate the formal schedule of dilapidations document, terminal schedule, or quantified demand from inspection data.
Compile all evidence — photographs, lease extracts, schedules of condition, and correspondence — into organised bundles for negotiation or litigation.
A break clause or lease expiry triggers the dilapidation workflow, pulling in lease terms, the schedule of condition (if any), and property details.
The surveyor conducts a detailed inspection using structured forms, recording each breach item against the relevant lease clause with photographs and measurements.
The system applies cost rates, generates the priced schedule of dilapidations, and compiles the evidence bundle for service on the tenant.
Offers and counter-offers are tracked per line item. Once terms are agreed, the system generates the settlement agreement and triggers any remedial works instructions.
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A schedule of dilapidations is a formal document listing items of disrepair or breach of covenant at a property, typically served by the landlord on the tenant at or near the end of a lease. SwiftCase automates its creation from structured inspection data.
Yes. The workflow supports interim schedules during the lease term and terminal schedules at lease end, with different cost basis calculations for each.
You can upload your own schedule of rates or use built-in cost libraries. The system applies the relevant rate to each item based on type, quantity, and location, generating a fully priced schedule.
Yes. Where applicable, the system can capture the data needed for a diminution valuation under Section 18 of the Landlord and Tenant Act 1927, ensuring claims do not exceed the statutory cap.
Yes. External parties can be granted controlled access to view the schedule, submit responses, and track negotiation progress through a secure portal.
Discover how SwiftCase helps surveyors and property managers streamline dilapidation inspections, costings, and negotiations from start to settlement.
