Track mandatory HMO licences, selective licensing schemes, and local authority conditions across your portfolio with automated renewal reminders and condition monitoring.
Operating an unlicensed HMO or renting in a selective licensing area without a licence can result in unlimited fines, rent repayment orders, and inability to serve Section 21 notices. With over 60 selective licensing schemes across England, keeping track is a significant challenge for multi-area landlords and agents.
Different local authorities operate different schemes with varying conditions, fees, and renewal cycles — creating a patchwork of obligations.
Licence applications take months to process. Failing to submit renewals in time leaves properties unlicensed with no Section 21 recourse.
Licences come with conditions — maximum occupancy, fire safety measures, waste management — that must be actively monitored.
Purpose-built capabilities — not generic templates you have to work around.
Maintain a central register of all licences by property, type (mandatory HMO, additional HMO, selective), status, and expiry date.
Automated reminders start months before expiry to allow for the lengthy application process, ensuring no licence lapses.
Each licence condition is logged as a checklist item with evidence requirements, due dates, and compliance status.
Identify which licensing schemes apply to each property based on its local authority area and property type.
Generate portfolio-wide licensing compliance reports for management boards, landlord clients, or local authority audits.
Each property is assessed against applicable licensing schemes — mandatory HMO, additional HMO, and selective licensing — based on location, property type, and occupancy.
The system generates application checklists, tracks required documents (floor plans, gas certificates, management declarations), and monitors submission and approval status.
Licence conditions are broken down into actionable tasks with deadlines and evidence requirements. Non-compliance triggers escalation alerts.
Renewal reminders fire well in advance of expiry. The system compiles all compliance evidence for streamlined renewal applications and local authority inspections.
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The system maintains a database of active licensing schemes by local authority area. When a property is added, it is automatically checked against applicable schemes based on postcode, property type, and occupancy details.
The system logs the refusal, captures the reasons, and generates a remediation action plan. It can also trigger the appeals process workflow if the landlord wishes to challenge the decision.
Yes. Each licence record has its own set of conditions based on the issuing authority. The system tracks compliance at the individual condition level, accommodating the variation between councils.
Yes. Mandatory HMO, additional HMO, and selective licensing schemes are treated as distinct licence types with their own criteria, conditions, and renewal cycles.
See how SwiftCase helps landlords and agents maintain full licensing compliance across complex, multi-authority portfolios.
