Automate the full tenancy lifecycle — from referencing and onboarding to renewals and deposit returns — so property managers never miss a critical date.
Managing hundreds of tenancies with spreadsheets and calendar reminders is a recipe for missed renewals, late deposit registrations, and compliance failures. Letting agents and property managers need a system that keeps every tenancy on track automatically.
Renewal deadlines, break clauses, and deposit registration windows are easily overlooked without automated reminders.
Chasing references and credit checks via email extends void periods and delays tenant onboarding.
Failing to register deposits within the statutory 30-day window exposes landlords to penalty claims of up to 3x the deposit.
Purpose-built capabilities — not generic templates you have to work around.
Manage every stage from applicant referencing through check-in, periodic inspections, renewals, and check-out in a single workflow.
Trigger tenant referencing and credit checks through integrated providers, with results returned directly into the tenancy record.
Automatic reminders for lease expiry, break clauses, rent reviews, deposit registration deadlines, and gas safety certificate renewals.
Track deposit receipt, scheme registration, and prescribed information issuance with countdown timers and compliance status indicators.
Auto-generate tenancy agreements, Section 21 notices, inventories, and check-in/check-out reports from tenancy data.
Give tenants and landlords self-service access to documents, maintenance requests, and tenancy details.
Tenant applies via the portal, triggering automated credit checks, employment verification, and landlord references through integrated providers.
Once approved, the system generates the tenancy agreement, schedules the check-in inspection, and sets up deposit registration and prescribed information tasks.
Critical date alerts fire for inspections, rent reviews, gas safety renewals, and lease expiry. Maintenance requests route to approved contractors automatically.
Before lease expiry, the system prompts the renewal or notice process. At check-out, it triggers inventory comparison, deposit return calculations, and final account settlement.
Try these tools to assess and improve your operations.
SwiftCase integrates with major referencing providers including HomeLet, Goodlord, and OpenRent. Custom integrations can be configured for other providers via API.
When a deposit is recorded, the system starts a 30-day countdown timer, sends reminders to register with the chosen scheme, and tracks issuance of prescribed information — flagging non-compliance before the deadline.
Yes. SwiftCase generates Section 21 (Form 6A) and Section 8 notices pre-populated with tenancy data. The system checks that prerequisite compliance conditions are met before allowing service.
Yes. The platform handles room-level tenancies within shared properties, with individual tenancy records, deposit tracking, and compliance requirements for each occupant.
See how SwiftCase automates the entire tenancy lifecycle — from referencing to deposit returns — keeping your portfolio compliant and your team efficient.
