Manage your entire fleet lifecycle — from acquisition through maintenance to disposal — with automated workflows that keep every vehicle compliant and road-ready.
Fleet managers juggle MOT dates, service intervals, insurance renewals, DVLA notifications, and driver licence checks across hundreds or thousands of vehicles. When any of these slip through the cracks, the consequences range from roadside prohibitions to operator licence revocation.
Critical fleet data lives in spreadsheets, filing cabinets, and multiple disconnected systems, making it hard to get a single view of any vehicle.
Without automated reminders, MOT expiry dates, tax renewals, and service intervals are easily overlooked.
Verifying driver licences, endorsements, and CPC certificates is a repetitive, error-prone task when done manually.
Purpose-built capabilities — not generic templates you have to work around.
Every vehicle in your fleet has a single digital record containing registration details, compliance dates, maintenance history, and assigned driver.
The system triggers reminders at configurable intervals before MOT, tax, insurance, and service deadlines — escalating to managers if action is not taken.
Automated DVLA licence checks verify driver entitlements, endorsements, and penalty points on a scheduled basis.
Track fuel, maintenance, and total cost of ownership per vehicle to identify underperforming assets and optimise fleet composition.
Service intervals are tracked by mileage or date, with automatic work-order creation when a service is due.
New vehicles are added to the register with V5C details, photos, and initial compliance dates — manually or via bulk import.
The system continuously monitors MOT, tax, insurance, and service dates, sending automated alerts as deadlines approach.
When a service or repair is due, a work order is created and assigned to the appropriate garage or in-house workshop.
Driver assignments, licence checks, and endorsement monitoring are handled automatically with results logged against the driver profile.
End-of-life vehicles follow a structured disposal workflow covering DVLA notifications, asset write-off, and final condition reporting.
Try these tools to assess and improve your operations.
SwiftCase scales from small fleets of 20 vehicles to enterprise operations with tens of thousands. Performance and reporting remain fast regardless of fleet size.
Yes. Our API framework supports integration with major telematics platforms, allowing mileage, location, and driving behaviour data to flow into the fleet record automatically.
Fleet records can be segmented by depot, region, or division. Each site can have its own compliance owners while head office retains a consolidated view.
SwiftCase supports automated DVLA licence checking via approved third-party providers, running checks on a configurable schedule and flagging any changes to endorsements or entitlements.
From compliance alerts to cost analysis, SwiftCase gives fleet managers the visibility they need — book a demo.
