For compliance directors
Consumer Duty, operational resilience, data retention, CQC, BSR, FCA reviews: the rules got stricter and the evidence bar got higher at the same time. The risk is not what you know. It is what you cannot prove on demand.
The evidence bar moved. Your process has to.
Compliance burden has outrun the process you inherited.
If this is you
What the board is asking
The quiet costs
If your team has to manually assemble the audit trail every time someone asks, the trail is not durable. It is a performance you do once per request.
Sign-offs in email or Teams are not defensible to a regulator, are not discoverable at scale, and evaporate when a person leaves.
Each regulatory change adds a workaround. Workarounds accrete. By the time anyone notices, the overhead has doubled and the risk surface has widened.
Screenshots
The sun and moon switch a screen between light and dark, and a click opens it full size.
See all 77 screens in the product tourA 90-day path
Weeks 1–2
Map the single highest-risk sign-off point end-to-end. Identify every piece of evidence the regulator or auditor would ask for, and where it currently lives.
Weeks 3–4
Scope a 30-day pilot to move that sign-off into a workflow with a live audit trail.
Weeks 5–8
Build and parallel-run. Produce a full audit trail on the parallel cases. Demonstrate time-to-evidence reduction at the readout.
Who already did it
Where to start
A 30-day pilot on your highest-risk sign-off delivers an auditable workflow, hosted in UK data centres, with an audit trail from day one. If the readout passes, the same pattern extends to the next point of exposure.
The objections we hear
Often not. The pilot runs in parallel with the existing process, on a scoped dataset, hosted in UK data centres by a Cyber Essentials certified supplier. Scoping it to a single workflow with constrained data keeps any review small.
In SwiftCase's audit log. Actions, approvals, document versions and user changes are timestamped and attributed to a named user, and the log can be exported when your auditor asks for it.
Hosted in UK data centres (AWS London). Where AI features are used, the AI provider processes the text it is given. Details at /platform/uk-data-sovereignty.
Or build the internal case first. Or run the diagnostic. All three are useful. Pick whichever is next for you.
