For fire risk assessors and fire safety consultancies
A fire risk assessment is a legal record as much as a piece of advice, and the way it was produced is part of whether it holds. SwiftCase runs the whole loop your practice repeats a few hundred times a year, so every report is complete, consistent and defensible, and the review date that follows it is never missed.
The same eight stages, every time, with the evidence attached to the case as it goes. Two assessors produce comparable reports for comparable buildings, and the practice can see its whole pipeline: booked, on site, writing, in QA, issued, due for review.
The premises, the Responsible Person, the scope (Type 1 to 4 where it applies) and the review interval, recorded once and printed on the report.
A site form structured to the sections of your report. Each observation lands where it will appear, with its photograph attached to the finding, not to a camera roll.
Generated from what was captured, from one versioned template. Significant findings and the action plan come from the observations you flagged. You edit and sign; you do not start from a blank page.
A named reviewer, a checklist, a sampling rule you wrote down. The report cannot issue without it. Issue records who received it and when.
The review date is set at issue and runs itself: reminders to the client, change reports, a required outcome even when nothing changed, and a book you can see across.
Every significant finding becomes a tracked action with an owner, a priority and a date. Closed on evidence. The next review starts from the truth, not last year's report.
A register of doors, each with its own history, on quarterly and annual cycles under the 2022 Regulations. Defects become actions on the spot; the record the fire authority asks for already exists.
The building is the anchor record. When the Responsible Person changes, the handover pack is generated from it at a date, and who received it is recorded.
Most practices start with a fixed-scope, fixed-price pilot on the assessment workflow or the review book, see it run on their own instructions for 30 days, and then decide. The scope estimator gives you the shape and the price band before you talk to anyone.
Written for the people who produce the reports, not the people who receive them.
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It is a case management and workflow platform configured to the way your practice runs assessments, rather than a fixed FRA template tool. Your report structure, your priority bands, your review intervals and your QA rule become the configuration, and the same platform runs fire door programmes, action tracking and any other work the practice takes on.
Yes. The report is generated from the findings captured on site, from one versioned template the practice owns, with the significant findings and the action plan drawn from the observations the assessor flagged. The assessor edits and signs. Since October 2023 the full assessment has to be recorded, and generating it from the case is how that happens without writing it twice.
Photographs are taken through the case and attached to the finding they support. The previous assessment, the fire strategy, plans and certificates are read into the case's fields by document extraction, so the assessor starts the visit with the building's history in front of them rather than in a folder of PDFs.
Yes. The site form runs on a phone or tablet, structured to the report, and the findings and photographs land on the case as they are recorded.
A practice can be live in four to eight weeks, with configuration, migration of the existing book and training included. Pricing is a flat monthly fee with unlimited users, published on the pricing page. A practice that wants to start smaller can run a fixed-scope, fixed-price pilot on one part of the work first, usually the assessment workflow or the review book.
SwiftCase runs the assessment book of a fire safety consultancy today, and the same shape of work, evidence captured on site and a report that has to stand up afterwards, runs on it for automotive engineers, surveyors, medico-legal reporters and other expert practices. The case studies show several of them.
Forty-five minutes. We show you your assessment as a case, from the site form to the issued report and the review date that follows it, and say plainly whether it is a fit.
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